Join Our Team

Alameda Health System Foundation is seeking a motivated and organized Development Specialist to join its growing team of fundraising professionals dedicated to Investing in Caring, Healing, Teaching, and Serving All . Serving Alameda Health System (AHS), Alameda County’s patient and family-centered safety net health care system, the Foundation is committed to the value statement that health care is a right and not a privilege.

Summary:

The Development Specialist provides a variety of executive administrative support and donor/funder relations services and is shared equally between the two directors. These include serving as administrative assistant to the Director of Leadership & Planned Giving and performing activities related to major gift and planned giving programs or campaigns. The position also supports the Director of Corporate & Foundation Relations including performing activities related to formatting, assembling, submission, and tracking of grant proposals and reports; maintaining documentation and funder files; coordinating site visits and other funder meetings; and related activities.

Duties and Responsibilities:

Executive Support: Assists Director of Leadership & Planned Giving and Director of Corporate & Foundation Relations with all needed administrative support on daily basis. This includes:

  • Preparing or finalizing correspondence and other written materials with attention to proofreading and grammar
  • Designing PowerPoint presentations
  • Coordinating calendars and arranging meetings and events (such as site visits)
  • Performing routine and special projects involving researching information, summarizing data, and preparing reports related to major gift or planned giving program efforts, and to corporate and foundation proposals and reports
  • Helping prepare donor and funder proposals, arranging meeting logistics, and scheduling telephone conferences
  • Maintaining donor and funder records, pledges/gifts, and related documents
  • Helping plan and execute donor stewardship events including funder site visits
  • Assisting with creating, maintaining, and updating general information disseminated to donors about major gift and planned gift opportunities, as well as grant-funded programs and capital/equipment projects, both in printed form and on the Foundation’s website
  • Helping arrange mailings of marketing materials to target audiences
  • Other duties as assigned

Education and Relevant Experience:

  • Associate Degree; Bachelor’s Degree preferred
  • 3 years experience supporting senior level professionals in an administrative role to either donor-facing or customer-facing executives
  • Proficient in Word, Excel, and PowerPoint
  • Experience using customer contact software; Raiser’s Edge software preferred
  • Experience using design software such as Adobe InDesign

Required Skills:

  • Ability to work harmoniously with diverse groups and personalities, demonstrating patience and professionalism
  • Ability to work well independently and as part of an overall team effort
  • Ability to handle multiple projects, priorities, and deadlines
  • Self-motivated, resourceful, and well-organized
  • Extremely accurate, with attention to detail
  • Excellent written verbal and written communication skills
  • Ability to maintain confidentiality

Physical/Environmental Demands:

  • Frequent use of a keyboard and computer screen

HOW TO APPLY

Qualified candidates should submit a resume and cover letter to ahsf.admin@alamedahealthsystem.org. Applications without cover letters will not be reviewed.

Reports to: President

Supervised by: Director of Leadership & Planned Giving and Director of Corporate & Foundation Relations

Position: Full time, Exempt

Location: Downtown Oakland near City Center. Steps away from BART and other public transportation.

 

Alameda Health System Foundation is committed to workforce diversity and is an Equal Opportunity Employer. Qualified applicants will receive full consideration without regard to age, race, ethnicity, religion, gender, sexual orientation, national origin, gender identity or expression, disability, or veteran status.

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